Stop living job to job. Build steady income with maintenance agreements.
Professional website + service agreement billing + client portal. Built for HVAC contractors. $19/mo.
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Stop living job-to-job with an empty bank account.
Maintenance agreements give you steady income between emergency calls.
Busy months hide slow-month risk
Feast-or-famine cycles are the biggest threat to HVAC businesses. Maintenance agreement clients pay every month -- even in spring and fall -- and call you first when something breaks.
Past customers forget your name by next season
If you fixed their system once, you should be the first call next time. Ruunly helps you stay in front of past clients so another company doesn't get the call.
Service agreements get buried in email
When agreements live in email threads, follow-up slips. Ruunly keeps plans, billing, and customers organized in one place.
Turn one-time service calls into year-round maintenance revenue.
Built for HVAC businesses
Every feature is designed around how hvac businesses actually work.
Maintenance agreement billing
Sell annual or biannual tune-up plans. Clients pay monthly or upfront -- Ruunly handles the billing either way.
Seasonal scheduling
Schedule spring AC checks and fall furnace tune-ups across your client list. Ruunly sends reminders and fills your calendar.
Emergency dispatch
Clients can request emergency service through the portal. You get notified immediately and can confirm the appointment.
Client service history
Every system serviced, every part replaced, every visit logged. You and the client both have the full history in one place.
On-my-way share links
Your tech taps one button when they load the van, and the homeowner gets a live ETA link. No more "the tech will be there between 10 and 2" -- they see the pin moving in real time.
Multi-tier estimates
Present repair vs. replace with three clearly priced options: fix the existing unit, install a standard 16-SEER replacement, or upgrade to a high-efficiency 20-SEER with a 10-year parts warranty. Homeowners e-sign and pay the deposit in one tap.
Lead Inbox + follow-up
Summer heat spikes = a wave of "my AC died" requests all at once. Ruunly queues every website inquiry and auto-follows up so emergency leads don't go cold while you're on a job.
AI review requests
The moment you close a tune-up or install in the system, a text goes to the homeowner asking for a Google review. Most HVAC customers are happy right after a working furnace fires up for the first time -- that's when to ask.
See why owners switch to Ruunly
More features for less money. Monthly or annual billing. Cancel anytime.
| Tool | Starts At | Website | Recurring Plans | Client Portal |
|---|---|---|---|---|
| Ruunly | $19/mo, no lock-in | AI-built site | Service agreements + autopay | Yes |
| Housecall Pro | $79/mo (or 12-mo lock-in for $59) | Add-on | Service plans | Yes |
| ServiceTitan | Request pricing | Not core | Custom memberships | Customer tools |
| Workiz | Free limited, from $225/mo | Booking widget | Service plans | Yes |
Pricing verified April 2026. We update this quarterly.
What you get: HVAC website with maintenance agreement signup, seasonal scheduling for spring and fall tune-ups, automatic recurring billing, emergency service requests through client portal, and full service history tracking.
Starting at $19/mo
Your questions, answered
Can I offer both annual contracts and monthly billing?
Yes. Let clients choose: pay one annual fee or spread it into monthly installments. You set the pricing and Ruunly handles the billing schedule.
Does this replace my dispatching software?
Ruunly handles billing, website, and client communication. For heavy dispatch and field service routing, you may still want a separate tool. Ruunly plays nicely alongside others.
Can I track parts and inventory?
Not yet. Ruunly is focused on billing and client relationships. Parts tracking is on our roadmap for a future update.
What about commercial clients?
Ruunly works for residential and light commercial. If you have large commercial contracts with custom invoicing, reach out -- we can discuss what fits your needs.
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